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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • As per the International Committee of Medical Editors (, authorship is based on:
    1. Substantial contributions to conception and design, acquisition of data, or analysis and interpretation of data
    2. Drafting the article or revising it critically for important intellectual content
    3. Final approval of the version to be published.

    Authors should meet conditions 1, 2, and 3. Any other people involved with the paper should be listed in an Acknowledgment statement.

    • Acquisition of funding, collection of data, or general supervision of the research group alone does not constitute authorship.
    • All persons designated as authors should qualify for authorship, and all those who qualify should be listed.
    • Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content.
  • Conflict of interest forms have been completed for each author with relevant disclosures from the past two years. (Note: COI forms will now be electronic only. Authors can visit to fill out the online form. Please ensure that the manuscript title is indicated.
  • Authors have acquired IRB approvals for research on human subjects and have explicitly stated so in the manuscript.
  • Manuscripts should not exceed the word counts noted above. This does not include abstracts, tables, figures, and references. References should not exceed the number noted above. Abstracts should be no longer than 250 words and must include: Introduction, Methods, Results, and Conclusions.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • No part of the submission has been plagiarized, even from a paper previously published by the same authorship group. Note that all accepted manuscripts are run through a plagiarism checker before publication. Any suspicion of plagiarism will be handled based on the COPE principles.
  • The submission file is in Microsoft Word format. The text is double-spaced and uses a 12-point Times New Roman font.
  • All illustrations and figures are uploaded as supplementary files. They should be in JPG format at a measurement of at least 300 DPI and 3.5 inches wide. All tables should be placed at the end of the manuscript (after the references) and be in Microsoft Word format (no JPGs for tables).
  • The submission includes a "Key Messages" section with 3-5 short summary bullets.
  • The submission includes a short blurb about the paper for use on CUAJ's social media platforms (250-character limit, including spaces), as well as the Twitter handles of you and or your co-authors, where available (if authors are amenable). Note the blurb may or may not be used (edited) at the discretion of the journal.
  • Authors are responsible for the accuracy of their references. Please ensure your references follow the following formats:

    Text citations: Cite references sequentially in text, tables, and legends by superscript Arabic numerals with no parentheses.

    Numbers should be placed after punctuation marks.

    Reference list: List items numerically in the order they are cited in the text.

    Journal articles

    1. Standard journal article:
    Kapur NK, Musunuru K. Clinical efficiency and safety of statins in managing cardiovascular risk. Vasc Health Risk Manag 2008;4:341-53.

    Please note:

    • The first 3 authors (regardless of the total number of authors) are listed, followed by et al.
    • Article title should be in sentence case (i.e., only the first letter of the first word and the first letter following a colon, as well as proper nouns,  should be capitalized. The remaining letters should be lower-cased. 
    • Abbreviate names of journals according to the journals list in PubMed (
    • The journal name must be italicized, not followed by a period
    • As indicated in the example above, there is no need to include the issue number (the volume number is sufficient, as page numbers are unique per volume)
    • Please truncate the pages, as indicated (i.e., 341-53, not 341-353)


    2. Organization as author:
    Diabetes Prevention Program Research Group. Hypertension, insulin, and proinsulin in participants with impaired glucose tolerance. Hypertension 2002;40:679-86.

    3. Both personal authors and an organization as author:
    Munakata M, Honma H, Akasi M; for J-STOPMetS Study Group. Sexual dysfunction in 1,274 European men suffering from lower urinary tract symptoms. Vasc Health Risk Manag 2007;4:415-20.

    4. Volume with supplement:
    Geraud G, Spierings EL, Keywood C. Tolerability and safety of frovatriptan with short- and long-term use for treatment of migraine and in comparison with sumatriptan. Headache 2002;42:S93-S99.

    Please note:

    • There is no need to include the supplement issue in the citation, as the S-number indicates a supplement.
    • S numbers are unique within each volume.

    5. Issue with supplement:
    Glauser TA. Integrating clinical trial data into clinical practice. Neurology 2002;58:S6-S12.

    6. Volume with part:
    Abend SM, Kulish N. The psychoanalytic method from an epistemological viewpoint. Int J Psychoanal 2002;83(Pt 2):491-5.

    7. Issue with part:
    Ahrar K, Madoff DC, Gupta S, et al. Development of a large animal model for lung tumors. J Vasc Interv Radiol 2002;13(9 Pt 1):923-8.

    8. Issue with no volume:
    Banit DM, Kaufer H, Hartford JM. Intraoperative frozen section analysis in revision total joint arthroplasty. Clin Orthop 2002;(401):230-8.

    9. No volume or issue:
    Outreach: bringing HIV-positive individuals into care. HRSA Careaction. 2002 Jun:1-6.

    10. Type of article indicated as needed:
    Lofwall MR, Strain EC, Brooner RK, et al. Characteristics of older methadone maintenance (MM) patients [abstract]. Drug Alcohol Depend 2002;66 Suppl 1:S105.

    11. Article published electronically ahead of the print:
    Yu WM, Hawley TS, Hawley RG,  et al. Immortalization of yolk sac-derived precursor cells. Blood 2002;100:3828-31. Epub 2002 Jul 5.

    Unpublished material

    12. In press:
    Tian D, Araki H, Stahl E, et al. Signature of balancing selection in Arabidopsis. Proc Natl Acad Sci U S A. In press 2002.

    Electronic material

    13. Journal article on the Internet:
    Abood S. Quality improvement initiative in nursing homes: the ANA acts in an advisory role. Am J Nurs [serial on the Internet]. 2002 Jun [cited 2002 Aug 12];102(6):[about 3 p.]. Accessed April 3, 2003.

    14. Homepage/Web site: New York: Association of Cancer Online Resources, Inc.; c2000-01 [updated 2002 May 16; cited 2002 Jul 9]. Accessed August 29, 2003.

    Credit to Dove Press for the examples.


Author Guidelines

Click here for a writing resources kit

Please note that CUAJ does not charge any fees for submission or publication. 
Author guidelines
CUAJ publishes topics of significance to urology and related specialties. Submission categories include:

Original research (up to 3000 words; up to 50 references)
Data in research reports must be original and should be as timely and current as possible. Manuscripts must clearly state an objective; study design and methods (including the study setting and dates, patients or participants with inclusion and exclusion criteria and/or participation or response rates, or data sources, and how these were selected for the study); outcome measures and results; conclusions; and a discussion section placing the results in context with the published literature, addressing study limitations, and noting the relevant implications for clinical practice or health policy.

Review (2500-3000 words; up to 100 references)
Reviews should address a specific issue that is relevant for clinical practice and provide an evidence-based, balanced, assessment on a focused topic.

Residents’ Room (800-1200 words; 10-15 references)

This is a space for residents and other trainees (medical students, fellows) to share interesting/unique case reports and other topics of relevance to their peers. Pieces do not require an abstract and may include up to four tables and/or figures. Online supplementary material is not allowed. Note: Case reports are no longer accepted unless submitted under the Residents’ Room category of the journal and, as such, have a resident/trainee as the primary author. Additional notes on submitting a case report: CUAJ accepts case reports from trainees, and preference is given to those arising from Canadian programs. When preparing case reports for submission, the editors look for reports with the following criteria:

  1. Novelty
  2. Usefulness: The outcome of the case should change the behavior or thinking of readers when encountering similar circumstances in the future 
  3. Receipts: Imaging, photos, laboratory data, and pathology images add substantially to the report and to lessons for the readers
  4. Adequate followup to understand outcome expectations

Research Letter (600-1000 words; up to 10 references)
A research letter is a brief communication of original basic or translational science research. No abstract is necessary, but the piece should include introduction, methods, results, and discussion sections. Letters may include up to four tables and/or figures. Online supplementary material is not allowed.

Commentaries (800-1200 words; 5-10 references)
Commentaries must be based on CUAJ-published articles.

Letters to the Editor (500 words; 3-5 references)
Letters must be based on CUAJ-published articles. Letters are not peer-reviewed and publication is at the discretion of the Editorial Board.

Images in Urology (800-1000 words; 5-10 references)
Images in Urology is a concise, one-page pictorial description of a unique urological scenario/circumstance.

Techniques in Urology (800-1000 words; 5-10 references)
Techniques in Urology provides a brief description of a novel urological technique or a new take on an commonly practiced one. Submissions should include images with detailed captions.

Community Perspectives (800-1200 words; references not necessary)
Community Perspectives is an editorial commentary on issues of importance to urologists practicing in a community setting. 

*** Manuscripts should not exceed the word counts noted above. This does not include abstracts, tables, figures, and references. References should not exceed the number noted above. Note: Abstracts should be no longer than 250 words and must include: Introduction, Methods, Results, and Conclusions sections. Important study limitations must be stated in the abstract.

If you have an idea for a feature that is not listed in the aforementioned categories, contact us directly at Requests will be reviewed on a case-by-case basis.

Conflicts of interest
All authors must complete a declaration of potential conflict of interest form. Forms should be completed electronically by each author by visiting Any delays in completing this form for the entire group of authors will result in delays in processing the paper for final publication. Disclosures must be declared to readers whether you do or do not have a relationship with a commercial entity, such as a pharmaceutical organization, medical device company, or a communications firm. Disclosures are valid for two years from the time of form submission. If there are updates in the interim, a new form is required. All financial or “in kind” relationships (not only those relevant to the subject being discussed) encompassing the previous two years must be disclosed. Please indicate the commercial organization(s) with which you have/had affiliations, and briefly explain what connection you have/had with the organization.

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